There’s been a lot of talk lately about the vulnerabilities of video conferencing systems. Like anything tied to a public IP network, there are security issues that any organization should factor in.
The first and most important precaution that anyone can take is to turn the ‘auto-answer’ function off – especially if your systems are connected to the public internet. IT should be aware of this, and RADVISION systems always automatically default the auto-answer function to ‘off.’ We take security very seriously, and we have several built-in security features that are seamless to end users.
But it’s also good to know how you – the end user – can help protect your video conference rooms.
Below are RADVISION’s top 5 tips for keeping your Video conferencing room secure.
- Turn off your system when not in use – this may seem obvious, but if your system isn’t on, no one can hack their way into your board room.
- Use a virtual room with moderator capabilities instead of point-to-point calling – using a virtual room opens up a plethora of security options that are intuitive and easy-to-use.
- Familiarize yourself with your virtual room options – meeting moderation functions enable you to control who accesses your virtual room:
- Anyone not invited to a meeting would not be allowed entrance into the meeting.
- You can use ad-hoc functions to lock your meeting – for example, one click of your mouse or one tap on your iPhone will lock down the meeting so no one else can enter.
- If you want to remove a participant, all you need to do is click again or swipe on our iPhone, and they are ejected from the call.
- Create a lobby for your meeting – no one can join without the moderator.
- Require participants to use personal identification numbers (PINs) when entering your virtual room.
Some of these may seem intuitive, but it’s easy to forget you have these options available in your virtual meeting room. The good news is you don’t need to be an IT administrator to make sure your meeting room is secure. You just need to follow the simple steps above.
For more information on managing and securing your RADVISION virtual meeting room, click here.
